You can automate other accounting processes saving you time on your bookkeeping.Īccounting software is a cleaner, simpler way to issue pro forma invoices, and it offers a number of benefits over using Excel templates.Accounting software can provide a more professional appearance for pro forma invoices, which can impress clients and help to win new business.This can save a considerable amount of time and hassle when billing customers. It’s much easier to produce a final invoice when all the information is already entered into the system.The software can produce a professional proforma invoice and save the details to the accounting package.However, there are a number of advantages to using accounting software instead. When it comes to issuing pro forma invoices, many businesses still rely on Excel pro forma invoice templates. Alternatives to using a Pro-Forma Invoice Template ![]() The tax point will be either when the work is carried out, or payment is made. Proforma Invoice Template Exampleīelow is an example of our proforma invoice template:Īs you can see from the above example, it is for bookkeeping services before the work is carried out. The proforma invoice is then ready to send to your customer.ĭo not forget that once payment is received or goods or services are delivered to issue a VAT invoice. Enter the payment due by date or leave blank.The template calculates the totals for you.You can now enter the details of the products or services required.The invoice number should not be part of your standard invoice numbers, but you may want to give it a different sequence of numbers for reference if you issue lots of proformas. Enter the customer name, address and order reference, if there is one provided.If you are using autosave on Excel, save another copy with a different file name.Save the template this will act as a template for future proforma invoices.Enter your business name, address and at the bottom complete the payments section.Insert your company logo, if you have one, or delete the message.Download the template at the bottom of this article.How to use the Free Proforma Invoice Templateįollow these instructions to get started with our free proforma invoice template: The template will automatically calculate the VAT. It allows you to set up a template to include your business information and logo. Our free Excel Proforma invoice template UK is available to download at the end of this article. If a business uses the VAT cash accounting scheme, it can only claim the VAT when money is paid or received. It is also essential to reclaim VAT in the correct period and the date the transaction took place as a customer. You must issue VAT invoices within 30 days of the date the transaction took place. You should not delay the invoice until payment is received, as it might be a couple of months later. Once a transaction takes place, a VAT invoice should be issued and include the tax date. A proforma invoice is issued on 15 th January, and goods are supplied on 1 st February.The tax point is 20 th February, and a tax invoice is issued. A proforma invoice is issued on 15 th January, and payment is received on 20 th February.The tax point can also be the date that payment is received. The date might be when the goods are supplied or collected, or the service is complete. The tax point on an invoice is when a transaction occurs. Mark the document clearly with the wording “This is not a VAT invoice.” Can you Claim VAT on a Proforma Invoice? One thing to note about a proforma invoice is that it is not a VAT invoice. ![]() The customer is a bad payer, and therefore credit is no longer grantedĪ proforma invoice is a payment request, and once the customer makes the payment for the goods or services provided, you should issue a VAT invoice.It is a large order, and you require partial payment upfront.The customer is new, and you require payment in advance. ![]() There are a few reasons you may decide to issue proforma invoices.
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